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Government Of Assam Personnel

Retirement Benefits

Procedure for Submission of Application and Payment of Pension

Submission of Pension Application

The Pensioner has to submit two (2) copies of signed Pension Application to the Office of the Accountant General (A&E) through his/her Department along with the following:

  • Joint Photo (with spouse) - 2 copies of Passport size Joint Photographs with wife or husband duly attested by Head of Office
  • Identification Marks - 2 copies duly attested by a Gazetted Officer
  • Specimen signature - 2 sets duly attested by a Gazetted Officer
  • Nomination for Life Time Arrears of Pension/Gratuity/CVP.
  • Details of family - with age and marital status (if possible with the date of marriage) and details of handicapped members, if any, with Medical Certificate from a Civil Surgeon.
  • Death Certificate / Legal Heirship Certificate in the case of Family Pension along with the application for Family Pension.
  • Form 19 showing outstanding Govt. dues, if any/ Provisional Pension/ Provisional DCRG/ Provisional Family Pension sanctioned and disbursed.

Forwarding of Pension Application

The Department will then forward the Pension Application to the Office of the Accountant General with the following steps:

  • All documents submitted above should be countersigned by the Head of Office.
  • Service book / Service Roll (Date of Birth, Date of Appointment, duly noting
  • The date of retirement, date of confirmation, last pay drawn regulating his pay/Special Pay/Personal Pay, etc. Service verification done from Date of Appointment to Date of Retirement)
  • Covering letter by the forwarding authority.

Verification and Authorization

  • On receipt of the application and after verification of the proposal, the Accountant GGeneral admits the pensionary benefits based on the qualifying service and Average emoluments and sends the admittance report to the department along with the service book.
  • The Accountant General authorises the pensionary benefits in Pension Payment Order (for pension) Gratuity Order & commutation order (commutation of the pension) in three copies. 1st copy to the Treasury, 2nd copy to the pensioner and the 3rd copy to the department.

Pension Payment Order

  • Two (2) PPO books are prepared (Pensioner's half  & Disburser's half) and sent to Treasury Officer
  • Three (3) copies of forwarding letter for PPO are sent, one each to pensioner, Department and treasury for information.
  • Pension is payable at the treasury desired by the pensioner.

Gratuity Payment Order

Three (3) copies of GPO authorisations are prepared, one each to the:

  • Departmental Officer
  • Treasury Officer
  • Pensioner

Commuted Value of Pension (CVP)

Three (3) copies of CVP authorisations are prepared and sent to the:

  • Treasury Officer
  • Pensioner
  • Departmental Officer

CVP is payable at the same treasury for pension as desired by pensioner. The admissibility of CVP is first reported to the Pension & Public Grievances Department, Govt. of Assam for sanction and thereafter necessary authority for CVP is issued by Office of the Accountant General on receipt of sanction order.

Reciept of Pensionary Benefits authorized by the AG

The Pensioner should approach the Treasury Officer for payment of PPO , DCRG and CVP by production of the intimation received from the A.G.

Note: For any revision or increase in pension, the pensioner should approach to the AG Office for refixation of pensionary benefit.